Meetings

Kay Bee Communications offers a complete and comprehensive package of management and administrative services that can be tailored to meet your precise needs. Our efficient management structures, our friendly approach and up to date technology will guarantee a successful professional conference.

For conferences and business meetings, our services range from venue selection and general management right through to registration, on-site management and exhibition management. Allow us to take you on the 3-steps-to-success approach:

STEP 1 - Venue and Budget
When deciding whether your conference is logistically feasible, we work with you on locating and choosing an appropriate, negotiating with the venue and making sure that you get best value for money.

Once the location has been selected, Kay Bee Communications event managers will develop a schedule of key dates along with a budget and cash flow plan to ensure deadlines are adhered to.

STEP 2 - Programme Development with On-line Services
Kay Bee Communications works with you to ensure that the timing of your promotional campaign is effective, whether by mailings or through email distribution. Our aim is to make the conference or meeting experience smooth and stress-free for our clients and their delegates through proactively confirming all prior arrangements, anticipating potential problems, and staying in constant communication with venue service staff and suppliers prior to the event.

Kay Bee Communications can administer every aspect of the programme from speaker co-ordination, catering and menu planning, AV co-ordination, logistical and travel services, supplier management and co-ordination of partner programmes. We can also source entertainment to make your social events special and memorable.

Our comprehensive online registration and accommodation booking service will save you time and money by processing registrations and payments automatically for conferences, seminars, workshops and exhibitions or any other type of event that you may require. From the secure credit card payment processing to the automatic email confirmations and reminders, Kay Bee Communications’ system is one of the most versatile web-based registration tools available.

STEP 3 - On-site logistics
Once the conference has arrived, from the initial move in to the completion of move out, Kay Bee Communications event management is there to make your life easier. We ensure that all of the necessary tasks from checking the arrival and delivery of shipments, setting up registration, conducting briefings with suppliers, verifying meeting room set ups and overseeing the AV technicians to placement of directional signage are carried out on time. 

Send mail to webmaster@kaybeecommunications.com with questions or comments about this web site.  
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Last modified: 28-Jul-2008

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